Daily Workflow Chart?
Technology has created a culture in which people want things done now. Patience is an increasingly harder virtue to find. This pressure to achieve endless tasks in the shortest amount of time possible tends to have a destructive impact on workers’ attitudes and their ability to perform to expectations.
Our team at Laser Focus Coaching creates with our client’s employee job descriptions. One of the ways we do this is introducing a daily workflow chart. The owner/manager and team members commit over the next two weeks to writing down what task they do throughout the day. This tool is meant to bring an awareness of what takes away their attention from finishing certain tasks and become more efficient with their time, show gaps in areas of the workday that are not being fulfilled due to not enough staff. Employees like to do a good job and if they don’t have any idea of the expectation of importance to the owner or project timeline, you set up that employee for failure.
After two weeks, the manager or owner and the team should sit down and review it. Be positive in your approach to reviewing the daily workflow chart, it will help everyone be more efficient and find out what might be creating time zappers.
There are by-product benefits to the daily list discipline. It can help create accurate meaningful job descriptions for each team member, bringing awareness of strengths and pinpoints the weaknesses of each department.
A daily workflow chart must be dynamic, comprised of the priorities for the day, and then expanded as fresh, urgent jobs develop. Used every day, this method will soon result in a much more accurate and healthy view of the overall workload.
Daily “to-do” lists are a commonly known tool, but one that many do not choose to utilize. Used properly, they help off-set the negativity of large workloads by allowing a person to focus on specific tasks. As each task is completed, cross it off or place a check mark beside it. At the end of each week, throw the list away. This generates a physical and emotional distance from any tasks left incomplete. If tasks are tackled in order of importance, feelings of guilt over in completed lesser tasks are unlikely.
At the end of each week, throw the list away. This generates a physical and emotional distance from any tasks left incomplete. If tasks are tackled in order of importance, feelings of guilt over in completed lesser tasks are unlikely.
Lets’ create a scenario.
Your boss or co-worker walks into your office and asks, “Can you do this?” Or a chat box from a remote team pops up on your screen to ask, “Hey! Can you take care of something right now?” What do you do? When you become disciplined with your time and value it, you will have more balance and make more money. Email us at firstname.lastname@example.org if you would like us to send you a sample daily workflow chart.